Abstract Info

Abstract Submission Information

SWACSM General Abstract Submissions &
SWACSM Expanded Abstracts for Student Research Award Competition

Due September 25, 2020, 5:00pm, PDT  
  Abstract submissions will still be accepted and presented in a virtual format.
Online Submission Link 



Abstract Submission Instructions

Abstract Submission Information


SWACSM Virtual General Abstract Submissions &
SWACSM Virtual Expanded Abstracts for the Student Research Award Competition

Due September 25, 2020, 5:00pm, PDT  

SWACSM 2020 Abstract Submission Instructions 
(more details can be found on the SWACSM website)

SWACSM Virtual Annual Meeting and Conference, starting October 28, 2020.

All members and those joining the Southwest Chapter of the American College of Sports Medicine (SWACSM) are invited to submit abstracts for virtual presentations, either as a general poster presentation or in our student research award competition.

Please follow the general and/or student research award specific instructions for submission.

General Abstract Submission Instructions

  1. All abstract submissions are required in electronic format and all presentations (poster or oral) for 2020 will be virtual. The student research award competition question and answer (Q&A) sessions are scheduled for October 30, 2020. See below for student award competition specifics.
  2. Each individual is permitted to be first author on only one abstract, but may co-author several abstracts.
  3. The first author is considered a presenter and must present the abstract at the virtual meeting.
  4. At least one of the authors must be a member of the SWACSM.
  5. If one of the authors is a Fellow of the American College of Sports Medicine (ACSM), the letters FACSM should follow their name.
  6. All abstracts (maximum 2000 characters without spaces) will be published in the program as submitted. Since published abstracts will be photo-reduced, it is crucial that all figures and tables be neatly organized and all type be of the same font. Minimum acceptable type size will be 11 cpi and no larger than 12 cpi. Arial type font is preferred. Please check for spelling errors prior to submission.
  7. Abstracts should not have been published previously in any other printed or electronic format other than in on-campus academic settings to promote student success.
  8. Abstract subheadings should follow ACSM requirements; purpose, methods, results, and conclusions.
  9. Presenting at SWACSM does not preclude submitting the same abstract for presentation at an ACSM national meeting.
  10. Keep a copy of the abstract for your records.
  11. Following submission of an abstract, an electronic email confirmation will be sent to the applicant and if included, a faculty mentor/advisor. Email notification of acceptance and presentation information will be sent following submission from our SWACSM Member-at-large, Dr. Sarah L. Dunn. If you do not receive the email notification, check that you included the correct email address free of spelling errors or check your junk mail or SPAM folders. You can contact the SWACSM Member at Large, if you believe you did not receive an email confirmation, see details below.
  12. All general poster presenters are expected to create a visual poster and can provide an optional 1-3 minute video (YouTube format preferred with closed captioning) to accompany the poster virtually displayed.

     Screen Shot 2020-07-16 at 12.56.03 PM

    Example of Virtual Presentation Setup on ForagerOne

  13. Virtual attendees may ask questions in the form of comments on the SWACSM Virtual Annual Meeting and Conference website and SWACSM asks that all presenters try to answer or respond to questions posted in a timely manner. Presenters will be notified of questions posted via email notification.
  14. Virtual general poster presentations and oral student research award competition presentations will be open on our SWACSM Virtual Annual Meeting and Conference website starting Wednesday October 28, 2020.
  15. All presenters will be asked to upload the poster and video content for display on the SWACSM Virtual Annual Meeting and Conference website by October 26, 2020.

Student Research Award Competition Specific Instructions

  1. If you are submitting your expanded abstract for the student research award competition, you must indicate this in the electronic submission form due September 25, 2020 AND you must submit both a brief and an expanded abstract for consideration by the deadline September 25, 2020.
  2. All expanded abstracts will undergo a blind review by three experts in the field for the competition while the brief abstract will be included in the program.
  3. The expanded abstract is limited to 5 pages (not counting references) and must be double spaced following the same font requirements as the brief abstract (abstract requirements are listed under the general instructions).
  4. The expanded abstract should provide the study's background, purpose, design/methods, results (including optional tables and figures), discussion and conclusions.
  5. Be sure to include the name of your advisor/mentor and his/her email address. An email message may be sent to your advisor/mentor verifying your student status and to confirm the expanded abstract is appropriate for presentation at the SWACSM Virtual Annual Meeting and Conference.
  6. All work reported in the expanded abstract must have been conducted while you were a registered student at an institution in the Southwest Region and the abstract may have multiple authors/investigators although only one individual is to present.
  7. Abstracts should not have been published previously in any other printed or electronic format.
  8. Five student presenter finalists for each level, undergraduate and graduate, will be asked to be virtually available for a 30-minute synchronous question and answer (Q&A) session on Friday, October 30, 2020.
  9. All expanded abstracts NOT selected for the competition will be asked to present as a general poster presentation.
  10. Virtual student award oral video presentations (via YouTube) will be posted on our SWACSM Virtual Annual Meeting and Conference website by Monday, October 26, 2020.
  11. All virtual content will be available starting Wednesday, October 28, 2020
  12. Following review of the finalists by competition judges, one individual associated with the undergraduate or graduate expanded abstract student research award competition will be named and asked to represent the chapter at the ACSM national President’s Cup Competition.

All questions regarding the abstract submission or the student research award competition should be directed to: 

Sarah L. Dunn, PhD, SWACSM Member-at-Large Abstracts
Department of Kinesiology, California State University, San Bernardino 
Email: sarah.dunn@csusb.edu


Jenevieve Roper, PhD, CSCS, CISSN, SFN, SWACSM Member-at-Large Social Media and Abstracts
Department of Health and Human Sciences, Loyola Marymount University 
Email: Jenevieve.Roper@lmu.edu

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Have you thought about trying a new poster style?

SWACSM endorses any poster style and welcomes this new format in poster presentations.

Check out this video!
Here are some sample templates

P-Curve Poster Final
SWACSM Chapter logo