ACSM has a yearly random audit process in place for all approved providers, in addition to the full renewal at the end of the third year. The lead program administrator will send a yearly report as part of the requirements, and this needs to be sent electronically to the ACSM Education Department at firstname.lastname@example.org. At the end of the third year, you will be required to send the below information as well as any other requested documents. These reports should include any or all of the following documentation:
•Updated program brochures for any event, program or course held within the approved provider validity period. (i.e.: brochures or other promotional material which documents course content, continuing education hours, ACSM provider logo usage, etc.)
•Data documenting the number of individuals attending any of your events
•Any evaluation results for any event held within the approved provider validity period that you initiated
•Updated online or correspondence course outlines, power points, exams or other class materials
•Updated speaker rosters or credentials for any programmatic offerings
•Program planning committee listing(s) and process for how selecting speakers/sessions.
•Any course promotional/marketing efforts (i.e. URLs, electronic promotions, direct mail pieces)
•Speaker bios, CVs or resumes
Schedule of Audit(s):
If selected, it will be requested at the end of each year. So if you were approved in August of 2015, youwill be requested of your audit materials at the end of 2016 and 2017; with the third year being your renewal year.
Renewals will occur at the end of your third year. (i.e. you were approved in August of 2015, you will renew at the end of 2018). Renewal fees and explanations will be communicated to the program administrator before the expiration of the approved provider status period.