General Guidelines: No ACSM member or associate should serve the College with an ongoing, avoidable conflict of interest. Information acquired by any individual while serving in an ACSM capacity is confidential and proprietary until ACSM makes the information available in the public domain. Every individual is expected to disclose for the records any potential, real, or perceived financial, personal or other conflict of interest (see below) and recuse themselves from any discussion or decision making for any meeting agenda items. The decision to consider and disclose actual or unavoidable conflict of interest is the responsibility of the given individual; however, if the individual does not recuse themself, the chair of the committee has the responsibility to do so if they are aware of the existing conflict.
Declaration of Conflict of Interest: All ACSM committee and Board members and associates should be made aware of the ACSM Conflict of Interest guidelines when considered for committee or Board service or other ACSM activity in which they are participating, and they are required to disclose any potential conflict of interest (see ACSM Conflict of Interest form). Included in this provision are guidelines for recusal from discussion and material review where a potential, real or perceived conflict of interest exists.
Examples of Conflict of Interest: Receipt of royalties, consultancies, funding by a research grant, receiving travel, gifts, or honoraria for educational services or any other relationship (such as material management or leadership responsibilities) with a corporation, company or institution that provides sufficient reason for disclosure. Examples, but not an exhaustive are provided here.
Recusal Procedures: An ACSM committee member who discloses a conflict of interest is expected to recuse themselves from a committee or Board issue which is viewed as competitive with the external entity in which the member is involved or a financial benefit that the member may receive. Recusal may occur in two ways: 1) The individual may remove themself from the meeting when discussions occur concerning the area of potential conflict. 2) The committee chair, with majority support from the committee, reserves the right to excuse a committee or Board member who discloses a conflict of interest.
Breach of Conflict of Interest and Recusal: When an individual does not disclose a conflict of interest intentionally, does not recuse themself voluntarily or at leadership request, or shares sensitive, proprietary information with a competitive external entity, or benefits financially from a decision in which they were involved, the individual should be referred to the ACSM Ethics and Professional Conduct Committee by the committee chair, for potential disciplinary action(s) outlined in the operating code of the Ethics and Professional Conduct Committee.